August Is Family Fun Month
18 August 2024
The Ultimate Guide to Preparing Your Business for the Summer Holidays
The summer holidays bring thoughts of sun, sea and adventure but also being on holiday for business owners can be a time of heightened stress and chaos if proper preparations aren’t in place.
Here is the Help With Admin guide to 5 Steps To Prepare Your Business for the Summer Holidays to ensure the time goes smoothly for both you and your clients.
It’s crucial to plan ahead. In this blog post, we’ll guide you through the 5 steps to prepare your business for the summer holidays, from notifying clients about your closure to managing tasks efficiently and taking time to enjoy the holiday spirit.
Here is the Help With Admin guide to 5 Steps To Prepare Your Business for the Summer Holidays to ensure the time goes smoothly for both you and your clients.
1 – Notify clients if you are taking time off:
Manage the expectations!
Give plenty of notice to your clients if you are not going to be around for the holiday period so they can plan, ask you any questions and then put things in place to cover whilst you are not available.
Emails, newsletters and social media posts are a great way of putting out the word.
Also don’t forget to clearly communicate when you will return to work, an out-of-office reply on your emails is a good way to remind people there may be a gap between them sending you an email and you responding.
All this will help manage client expectations and avoid misunderstandings.
2 – Create 2 To-Do Lists:
Passport, sun cream, clothes, money, book activities. Firstly, don’t forget to create a list of the things you need to take with you and tick them off as you add items to your suitcase.
If you are always losing your tickets and addresses of places you are going to visit then try downloading the Tripit app – https://www.tripit.com/en-uk/web
Tripit is a great place to log your holiday itinerary and you can add addresses, and times of events/flights plus you can upload tickets to each event so everything is in one place.
Secondly, create a ‘business to-do list’ and identify the tasks that need completing before you close for the summer holidays, such as client work that needs completing, invoicing that needs sending out, or stocking up on essential supplies ready for when you are back at work.
Prioritise these tasks to ensure nothing is left unfinished as you head into your holiday break.
3 – Schedule Posts and Updates:
Don’t forget to maintain your online presence by scheduling social media posts and website updates in advance.
Social media management platforms allow you to schedule content, so your business remains active even while you’re enjoying your holiday break.
Types of posts could include: Engage with your audience by posting holiday-themed content, special promotions, or heartfelt holiday greetings.
4 – Delegate:
Are there any tasks that still need to be carried out whilst you are away from your business?
If so can they be passed on to someone else in the business or outsourced so that they get done?
Ensure they have the necessary information and tools to handle these responsibilities in your absence.
Delegation not only keeps the business running but also empowers the people you work with and fosters collaboration.
If there are things you do not have time to do like social media posting, sending out invoices or reconciling your bank account get in touch with me at steve@helpwithadmin.com.
5 – Enjoy the Summer Holidays:
Remember that your well-being is crucial for your business’s long-term success so after putting in the hard work to prepare take a step back and enjoy your holidays.
Spend quality time with family and friends, eat lots of ice cream, play in the pool with the kids and recharge your energy ready for when you get back to the grind of work.
Here is the Help With Admin guide to 5 Steps To Prepare Your Business for the Summer Holidays to ensure the time goes smoothly for both you and your clients.
1 – Notify clients if you are taking time off:
Manage the expectations!
Give plenty of notice to your clients if you are not going to be around for the holiday period so they can plan, ask you any questions and then put things in place to cover whilst you are not available.
Emails, newsletters and social media posts are a great way of putting out the word.
Also don’t forget to clearly communicate when you will return to work, an out-of-office reply on your emails is a good way to remind people there may be a gap between them sending you an email and you responding.
All this will help manage client expectations and avoid misunderstandings.
2 – Create 2 To-Do Lists:
Passport, sun cream, clothes, money, book activities. Firstly, don’t forget to create a list of the things you need to take with you and tick them off as you add items to your suitcase.
If you are always losing your tickets and addresses of places you are going to visit then try downloading the Tripit app – https://www.tripit.com/en-uk/web
Tripit is a great place to log your holiday itinerary and you can add addresses, and times of events/flights plus you can upload tickets to each event so everything is in one place.
Secondly, create a ‘business to-do list’ and identify the tasks that need completing before you close for the summer holidays, such as client work that needs completing, invoicing that needs sending out, or stocking up on essential supplies ready for when you are back at work.
Prioritise these tasks to ensure nothing is left unfinished as you head into your holiday break.
3 – Schedule Posts and Updates:
Don’t forget to maintain your online presence by scheduling social media posts and website updates in advance.
Social media management platforms allow you to schedule content, so your business remains active even while you’re enjoying your holiday break.
Types of posts could include: Engage with your audience by posting holiday-themed content, special promotions, or heartfelt holiday greetings.
4 – Delegate:
Are there any tasks that still need to be carried out whilst you are away from your business?
If so can they be passed on to someone else in the business or outsourced so that they get done?
Ensure they have the necessary information and tools to handle these responsibilities in your absence.
Delegation not only keeps the business running but also empowers the people you work with and fosters collaboration.
If there are things you do not have time to do like social media posting, sending out invoices or reconciling your bank account get in touch with me at steve@helpwithadmin.com.
5 – Enjoy the Summer Holidays:
Remember that your well-being is crucial for your business’s long-term success so after putting in the hard work to prepare take a step back and enjoy your holidays.
Spend quality time with family and friends, eat lots of ice cream, play in the pool with the kids and recharge your energy ready for when you get back to the grind of work.
